User Actions

Approve the creation of assets

Approve the modification of assets.

Examples of modifications: moving an object in the hierarchy; changes to products, assets, classifications, tables names, asset content, attribute links, product override relations, deletions, and DTP template linking.

Approve reference links from products, i.e., links from products to products, links from products to assets, and links from products to classifications.

Approve the modification of specification and description attribute values of products and assets

This privilege is also subject to the attribute group setting of Privilege Rules on user groups. For example, if a user only has the privilege to approve attributes in a determined attribute group, this user can only approve certain attributes of a product or asset. Also, approving table values depends on the attribute group setting of the Privilege Rules on user groups.

Link images and documents to classifications

• Create image or document name (placeholder)
• Change object type of images and documents
• Duplicate images and documents

Note: The action 'Modify name/description of asset (also translate)' must be included in order to create images and documents.

Create product and classification to image / document references and image / document to classification references

Delete links from assets to classifications

Delete assets of specified object types

Remove product and classification to image / document references and image / document to classification references

Export assets to hard disk

Edit and translate values of description attributes linked to assets

Edit and translate description attribute values on asset references

• Edit names of assets
• Translate name and metadata attribute values of images and documents

• Import assets to classifications
• Replace contents of assets

In order to import and replace images and documents, these setup actions must be added to the privileges:

• Create value in medium domain
• Modify value in hard/medium domain

View assets

Note: The 'View asset' action must be added in order to work with images and documents. To make any of the view actions listed below have an effect, the 'View asset' privilege must be a part of the action set.

For instance, if the action 'View asset reference' is added and not 'View asset,' the user will not be able to see the image or document and therefore not the references either.

View the product to image and document references

View the values of description attributes linked to assets

View description attribute values on asset references

These attributes will display on all product to image or document references on the specified valid asset object types.

Create collections

Create collection groups

Delete collections

Delete collection groups

View collections

View collection groups

Create commercial terms lists of any type

Delete commercial terms lists of any type

Enable and disable 'Immutable' status of commercial terms lists

Modify the individual terms in commercial terms lists of any type

Note: This action does not grant access to import data. In order to import commercial terms values, the 'Create Commercial List' action is needed.

Provide names for commercial terms lists

Modify metadata attribute values on commercial terms lists

View commercial terms lists of any type

View metadata attribute values on commercial terms lists

Access to the list processing functionality.

Generate and update Category Profiles

Merge confirmed duplicates

Modify the information shown in the Category Profile tab

See the Category Profile tab on products

Modify eCatalog configurations

Modify the metadata attributes on eCatalogs (Currency, Default Start Date, Default End Date, etc.)

Must have 'View eCatalog Metadata' before 'Modify eCatalog Metadata' is enabled

View the metadata attributes on eCatalogs

Create a reference type that relates a target market to a context

Delete a reference type that relates a target market to a context

Maintain GDSN publications

Maintain GDSN registrations

Remove and add items in the packaging hierarchy

Modify a reference type that relates a target market to a context

Send a CIC manually or set up the system to send a CIC automatically

View the packaging hierarchy

Approve product classification links

Approve the creation of classifications, products, and assets

Approve the modification of data containers

Approve the modification of classifications, products, and assets

Examples of modifications: moving an object in the hierarchy; changes to products, images and documents, classifications, tables names, asset content, attribute links, product override relations, deletions, and DTP template linking.

Approve reference links from products, i.e., links from products to products, links from products to assets, and links from products to classifications.

Approve the modification of specification and description attribute values of products and assets:

This privilege is also subject to the attribute group setting of Privilege Rules on user groups. For example, if a user only has the privilege to approve attributes in a determined attribute group, this user can only approve certain attributes of a product or asset. Also, approving table values depends on the attribute group setting of the Privileges Rules on user groups.

Link products to classifications

Create and duplicate classifications of specified object types

Note: The action 'Modify name/description of classification (also translate)' must be included in order to create classifications.

Create classification references

Adds the 'Add Data Container' action

Create, change, and duplicate entities

Note: The action 'Modify name/description of entity (also translate)' must be included to create entities.

Create entity references

• Create products of specified product object types
• Change object types of specified products
• Duplicate products

The action 'Modify name/description of product (also translate)' must be included in order to create products.

Create product to product references

Unlink products from classifications

Delete classifications of specified object types

Delete classification references

Allows the user to delete a data container

Ability to delete entities

Delete entity references

Delete products of specified object types

Delete product to product references

Allows the user to edit data container keys within a data container after the data container keys are assigned.

Note: It is recommended that only select admin users have the 'Edit Data Container Key Values' privilege added to their user profile and that this privilege be used sparingly.

Create and maintain tables in classification and product editors.

Ability to legalize tables on classifications and products.

'Legalise/Unlegalise Table Types' does not grant a privilege to also create and maintain tables. This privilege is covered in the action 'Edit tables'.

Link specification attributes to classifications and products

Edit and translate description attribute values on specification attributes linked to classifications or products

Edit and translate the values of description attributes linked to a product

Modify the metadata for classifications

Modify the metadata for classification references

Edit description attribute values on data container attributes

Modify the metadata for entities

Modify the metadata for entity references

Edit and translate description attribute values on attributes linked to products.

These attributes will display on all specification attributes that are linked to specified valid product object types.

Edit description attribute values on product to product references (including privilege to translate).

These attributes will display on all product to product references on the specified valid product object types.

• Edit names of classifications
• Translate names and values in classifications

• Edit names of products
• Translate names and values in products

Edit and translate values of specification attributes linked to products

• Edit the name of an entity
• Translate name and values in entities

Modify, add, and delete sub-products of a product override.

Move classification nodes by copying / pasting or dragging / dropping classifications from another classification node within the same object type hierarchy.

The 'Move classification to' Action must also be applied.

Move classification nodes by copying and pasting classifications to another product node.

The 'Move classification from' Action must also be applied.

Copy and paste entities from another entity node within the same object type hierarchy.

The 'Move entity to' action must also be applied.

Copy and paste entities to another entity node.

The 'Move entity from' action must also be applied.

Copy / paste and drag / drop products from another product node within the same object type hierarchy.

The 'Move product to' action must also be applied.

Copy / paste and drag / drop products to another product node.

The 'Move product from' action must also be applied.

Remove the link to specification attributes from classifications and products

View description attributes linked to classification references and links

Ability to view the classification nodes in the classification hierarchy.

Note: The 'View classification' action must be added to work with classifications. To make any view action have an effect, the 'View classification' privilege must be a part of the action set.

For example: If the action 'View classification reference' is added and not the 'View classification' action, the user will not be able to see the classification and therefore not the references either.

View classification references

Allows the ability to view existing data containers on entity objects

Ability to view entities

The 'View entity' action must be added to be able to work with entities. To make any of the view actions listed below have an effect, the 'View entity' privilege must be a part of the action set.

View entity references

View description attribute values that have been applied to the reference between the attribute and the classification.

These attributes will display on all specification attributes that are linked to specified valid classification object types.

View values of description attributes linked to a classification

View description attribute values that have been applied to the reference link from the classification.

These attributes will display on all classification to classification references on the specified valid classification object types.

View link attribute values of attributes that have been applied to the reference type entities. These attributes will display on all specification attributes that are linked to specified valid entity object type

View description attribute values for data container attributes

View values of description attributes linked to an entity

View link attribute values of attributes that have been applied to the link type product attribute validation. These attributes will display on all specification attributes that are linked to specified valid classification object type.

View link attribute values of attributes that have been applied to the link type marker edge product. These attributes will display on all specification attribute to product references on the specified valid product object type.

View values of description attributes linked to a product

View the product nodes

The 'View product' action must be added in order to work with products. To make any of the view actions listed below have an effect, the 'View product' privilege must be a part of the action set.

For example, if the action 'View product attribute value' is added and not the 'View product' action, the user will not be able to see the product and therefore not the attribute values either.

Note: This user action gives access to view products both when used for privilege rules applied to a product or applied to a classification. In the latter case, the user action will give access to view products linked in below the classification.

View the values of specification attributes linked to products

View product to product references

Create product templates, page templates, and publication templates (master documents)

Create page templates

Add planned pages into sections

Create publications

Save mounted (actual) InDesign pages back to STEP

Create publication groups

Create publication sections

Create publication versions

Delete product templates, page templates, and publication templates (master documents)

Delete page templates

Delete planned pages

Delete publications

Delete actual pages

Delete publication groups

Delete publication sections

Delete publication versions

Download product templates, page templates, and publication templates (master documents)

Download actual pages

Import planned pages

Change the object assigned to an existing frame

Add, move, delete, and resize frames

Maintain public Flatplanner basket views

Maintain public Financial Summary views (Flatplanner)

Maintain public Publication Planner views (Flatplanner)

Maintain public Sticker Book views (Flatplanner)

Manage AutoPage objects

Manage layouts in page inspector (AutoPage) 

Manage pagination rules

Modify Flatplanner baskets at the planned page level

Modify baskets at the publication level

Modify baskets at the section level

Modify existing product templates, page templates, and publication templates (master documents)

Modify page templates

Add products or images to planned pages.

The following menu actions are also controlled by this privilege:

• Set page templates on planned pages
• Reuse saved layouts
• Stop workflows
• Split spreads
• Add notes
• Remove notes

Link products and images into publications

Modify actual pages and insert notes on actual pages

Modify the name and object type of publication groups

Add objects to the Flatplanner basket on section nodes

• Set version as master
• Set context and workspace for a version
• Set commercial list for a version

Perform AutoPage export actions

Perform AutoPage server write actions.

Reorder planned pages

View publication templates (master documents), product templates, and page templates

View page templates

View planned pages

View publications

View actual pages

Note: An actual page is the same thing as a mounted page—a page saved back to STEP from InDesign.

View publication groups

View publication sections.

View queued events, (Asset push event queues)

View publication versions

Use the Change Translation Setup and Change Translation Status functions

Impersonate a user in a targeted user group in order to troubleshoot issues

Share saved searches with specific user groups

Use the Supplier Web UI functions in a supplier item Web UI